Privacy Policy

My Office Manager A service of The Entrepreneur LLC

Effective Date: May 7, 2026 Last Updated: May 7, 2026

Who We Are

My Office Manager is a healthcare billing service for mental health therapists and counselors. We operate as a doing-business-as (DBA) entity of The Entrepreneur LLC, a Utah limited liability company.

Contact information:

My Office Manager 883 S 1540 E, Provo, UT 84606, USA Phone: (385) 354-5040 Email: info@myofficemanager.net Website: https://myofficemanager.net

What This Policy Covers

This Privacy Policy applies to information we collect through this website (myofficemanager.net). It does not govern the protected health information (PHI) that My Office Manager handles in the course of providing billing services to our therapist clients and their patients. PHI is regulated by the Health Insurance Portability and Accountability Act (HIPAA), and its handling is governed separately by our Notice of Privacy Practices and by Business Associate Agreements we enter into with covered entities. If you have questions about how we handle PHI in our billing operations, please contact us at the address above.

Information We Collect on This Website

Information you provide directly

When you submit an inquiry form or our Quick Fit Check form on this website, we collect:

  • Your name
  • Your email address
  • Your phone number
  • Any other information you choose to include in your message

We use this information to respond to your inquiry, assess whether My Office Manager is a good fit for your practice, and follow up with you about our services.

Information collected automatically

When you visit this website, our web host and analytics tools may automatically collect:

  • Your IP address
  • Browser type and version
  • Operating system
  • Referring website or URL
  • Pages viewed and time spent on each page
  • Date and time of your visit

We use this information to understand how visitors use our website and to improve the site experience.

Cookies and tracking technologies

This website uses cookies. A cookie is a small text file placed on your device by a website. We use cookies for the following purposes:

  • Site functionality: To make the website work correctly (for example, maintaining your session as you navigate between pages).
  • Analytics: This website does not currently use third-party analytics tools (no Google Analytics, no Google Tag Manager, no other tracking pixels are active).

Most browsers allow you to control cookies through their settings. You can set your browser to refuse cookies or to alert you when cookies are being sent. If you disable cookies, some parts of this website may not function as intended.

We do not use cookies to collect PHI or to build individual advertising profiles.

How We Use Your Information

We use the information we collect on this website to:

  • Respond to your inquiries and qualify fit for our services
  • Contact you about the billing and credentialing services you asked about
  • Improve and maintain the functionality of this website
  • Comply with applicable law

We do not use your information for automated decision-making that produces legal or similarly significant effects on you.

Sharing and Third Parties

We do not sell your personal information. We do not share your personal information with third parties for their own marketing purposes.

We may share your information with service providers who help us operate this website and our business. These providers are required to protect your information and to use it only for the purposes for which it was disclosed. Current sub-processors for this website include:

– Hostinger: Our website host, which stores website files and server logs.

  • Google Workspace (The Entrepreneur LLC tenant): Our email platform, which receives website form submissions routed to our info@myofficemanager.net inbox so we can respond to inquiries.

We may also disclose information when required by law, in response to a lawful request from a government authority, or to protect the rights, property, or safety of My Office Manager, our clients, or others.

Data Security

We implement reasonable administrative, technical, and physical measures to protect the information we collect through this website against unauthorized access, disclosure, alteration, or destruction. No method of transmission over the internet or method of electronic storage is completely secure. We cannot guarantee absolute security, and we encourage you to contact us if you have concerns about the security of your information.

Data Retention

We retain information collected through this website contact forms for as long as it is reasonably necessary to respond to your inquiry and to maintain records of our communications. If you become a client, your information becomes part of your client file, which we retain in accordance with applicable law and our internal retention policies. If you do not become a client, we retain inquiry information for a reasonable period and then delete or anonymize it.

We retain automatically collected website analytics data (server logs and analytics summaries) for a reasonable period sufficient to understand site usage trends.

Your Rights and Choices

You have the right to:

  • Access the personal information we hold about you collected through this website.
  • Correct inaccurate information.
  • Request deletion of your personal information, subject to our legal obligations and legitimate business needs.
  • Opt out of any marketing communications we send you. Each marketing email we send will include an unsubscribe option.

To exercise any of these rights, contact us at info@myofficemanager.net or at the mailing address above. We will respond within a reasonable time and in accordance with applicable law.

California Residents (CCPA/CPRA)

The California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA) provide California residents with specific rights regarding their personal information. If you are a California resident, you have the right to:

  • Know what personal information we collect about you and how it is used and shared.
  • Delete personal information we have collected, subject to certain exceptions.
  • Correct inaccurate personal information.
  • Opt out of the sale or sharing of your personal information. We do not sell or share your personal information for cross-context behavioral advertising.
  • Non-discrimination for exercising your privacy rights.

To submit a request or ask questions, contact us at info@myofficemanager.net. We will verify your identity before processing requests that involve access to or deletion of your information.

Utah Residents

The Utah Consumer Privacy Act (UCPA), effective December 31, 2023, provides Utah residents with rights regarding personal data. If you are a Utah resident, you have the right to:

  • Confirm whether we are processing your personal data and access that data.
  • Delete personal data you provided to us.
  • Obtain a portable copy of personal data you provided to us in a digital format.
  • Opt out of the processing of your personal data for targeted advertising or the sale of your personal data. We do not engage in targeted advertising or sell your personal data.

To submit a request, contact us at info@myofficemanager.net.

Children’s Privacy

This website is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe that a child under 13 has provided personal information to us through this website, please contact us at info@myofficemanager.net and we will delete that information.

Note on HIPAA and Our Billing Services

My Office Manager provides medical billing and credentialing services to licensed mental health therapists and counselors. In the course of providing those services, we handle PHI (Protected Health Information) as defined under HIPAA. That activity is governed by HIPAA, our Notice of Privacy Practices, and Business Associate Agreements with each covered entity we serve. This website privacy policy does not cover PHI, and we do not collect PHI through this website.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or law. When we make changes, we will update the “Last Updated” date at the top of this page. We encourage you to review this policy periodically. Your continued use of this website after any changes take effect constitutes your acceptance of the updated policy. If we make material changes, we will make reasonable efforts to notify you, which may include posting a notice on the website.

Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your information, please contact us:

My Office Manager 883 S 1540 E, Provo, UT 84606, USA Phone: (385) 354-5040 Email: info@myofficemanager.net